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WVSCA Annual Conference
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Rooted In Resilience

FEBRUARY 25-26, 2027 • MORGANTOWN, WV

SPONSOR/EXHIBIT

CONNECT WITH WEST VIRGINIA'S SCHOOL COUNSELORS!
Exhibiting at and sponsoring the WVSCA Conference is the perfect way to increase your visibility to West Virginia's professional school counselors.

If you are interested in exhibiting or sponsoring this year's event, please browse the information below and contact Erin Woodell at erin@wvschoolcounselor.org if you have any questions.
WHY SPONSOR/EXHIBIT?
  1. Enhanced Visibility and Recognition. Your brand will be prominently displayed on your selected packages that include conference materials and social media exposure.
  2. Networking Opportunities. Register for an exhibit to engage directly with educators, school leaders, and mental health professionals from across the region, positioning your organization as a key supporter of student success.
  3. Positive Community Impact. Your funding will directly support the development of school counseling professionals, equipping them with the tools and knowledge to better serve our students. This creates a ripple effect, enhancing educational outcomes and emotional well-being for countless young people.
HOW TO REGISTER
  1. Browse our sponsor/exhibitor packages below. Questions? Reach out to Erin Woodell at erin@wvschoolcounselor.org.
  2. Review our sponsor/exhibitor terms and conditions.
  3. Click the button below to be taken to our registration system.
  4. Complete the form.
  5. We will follow up with you regarding your package deliverables and other details!

PLATINUM

$5,000

THURSDAY KEYNOTE
ONE AVAILABLE
  • Exclusive sponsorship of the keynote address on Thursday, February 25, 2027 attended by 300+ West Virginia school counselors.
  • Address the entire audience with a brief live welcome or a promotional video played immediately before the keynote.
  • Guaranteed conference presentation to showcase your organization to high-interest attendees.
  • Exhibit table space for both days of conference February 25-26.
  • Prominent logo signage at the ballroom entry.
  • Attendee contact list provided to you the week of the conference (opt-in contacts only).
  • Two exhibit staff registrations per day of conference.
  • Your logo featured in all conference email communications.
  • Your logo on holding slides in the ballroom before and after the keynote.
  • Recognition as the presenting sponsor of the opening keynote in both the printed and digital schedules.
  • Recognition as a sponsor in the conference app with logo.
  • Your promotional item or marketing collateral in each participant's event tote bag.
  • Logo and link on conference website home page through June 30, 2027.
  • Logo and link on waschoolcounselor.org website home page through June 30, 2027.
  • Monthly sponsor acknowledgments on WVSCA social media through March 2027.
  • Dedicated social media acknowledgment the day of the keynote.
THURSDAY LUNCHEON
ONE AVAILABLE
  • Exclusive sponsorship of the luncheon on Thursday, February 25, 2027 attended by 300+ West Virginia school counselors.
  • Address the entire audience with a brief live welcome or a promotional video played immediately before the keynote.
  • Guaranteed conference presentation to showcase your organization to high-interest attendees.
  • Exhibit table space for both days of conference February 25-26.
  • Prominent logo signage at the ballroom entry.
  • Attendee contact list provided to you the week of the conference (opt-in contacts only).
  • Two exhibit staff registrations per day of conference.
  • Your logo featured in all conference email communications.
  • Your logo on holding slides in the ballroom before and after the keynote.
  • Recognition as the presenting sponsor of the opening keynote in both the printed and digital schedules.
  • Recognition as a sponsor in the conference app with logo.
  • Your promotional item or marketing collateral in each participant's event tote bag.
  • Logo and link on conference website home page through June 30, 2027.
  • Logo and link on waschoolcounselor.org website home page through June 30, 2027.
  • Monthly sponsor acknowledgments on WVSCA social media through March 2027.
  • Dedicated social media acknowledgment the day of the keynote.
FRIDAY KEYNOTE
ONE AVAILABLE
  • Exclusive sponsorship of the keynote address on Friday, February 26, 2027 attended by 300+ West Virginia school counselors.
  • Address the entire audience with a brief live welcome or a promotional video played immediately before the keynote.
  • Guaranteed conference presentation to showcase your organization to high-interest attendees.
  • Exhibit table space for both days of conference February 25-26.
  • Prominent logo signage at the ballroom entry.
  • Attendee contact list provided to you the week of the conference (opt-in contacts only).
  • Two exhibit staff registrations per day of conference.
  • Your logo featured in all conference email communications.
  • Your logo on holding slides in the ballroom before and after the keynote.
  • Recognition as the presenting sponsor of the opening keynote in both the printed and digital schedules.
  • Recognition as a sponsor in the conference app with logo.
  • Your promotional item or marketing collateral in each participant's event tote bag.
  • Logo and link on conference website home page through June 30, 2027.
  • Logo and link on waschoolcounselor.org website home page through June 30, 2027.
  • Monthly sponsor acknowledgments on WVSCA social media through March 2027.
  • Dedicated social media acknowledgment the day of the keynote.
FRIDAY LUNCHEON
ONE AVAILABLE
  • Exclusive sponsorship of the luncheon on Friday, February 26, 2027 attended by 300+ West Virginia school counselors.
  • Address the entire audience with a brief live welcome or a promotional video played immediately before the keynote.
  • Guaranteed conference presentation to showcase your organization to high-interest attendees.
  • Exhibit table space for both days of conference February 25-26.
  • Prominent logo signage at the ballroom entry.
  • Attendee contact list provided to you the week of the conference (opt-in contacts only).
  • Two exhibit staff registrations per day of conference.
  • Your logo featured in all conference email communications.
  • Your logo on holding slides in the ballroom before and after the keynote.
  • Recognition as the presenting sponsor of the opening keynote in both the printed and digital schedules.
  • Recognition as a sponsor in the conference app with logo.
  • Your promotional item or marketing collateral in each participant's event tote bag.
  • Logo and link on conference website home page through June 30, 2027.
  • Logo and link on waschoolcounselor.org website home page through June 30, 2027.
  • Monthly sponsor acknowledgments on WVSCA social media through March 2027.
  • Dedicated social media acknowledgment the day of the keynote.

GOLD

$4,000

NETWORKING RECEPTION
ONE AVAILABLE
  • Exclusive sponsor of the Networking Reception on February 25.
  • Brief address to Networking Reception attendees to highlight your organization.
  • Exclusive email blast inviting attendees to attend Networking Night featuring your logo and recognition as the presenting sponsor.
  • Push notification from the conference app highlighting Networking Reception and recognition of your organization as the presenting sponsor.
  • Exhibit table space for both days of conference February 25 and 26.
  • Prominent logo signage at Networking Reception entrance.
  • Your advertisement and signage at cocktail tables.
  • Attendee contact list provided to you the week of the conference (opt-in contacts only).
  • Two exhibit staff registrations per day of conference.
  • Recognition as the presenting sponsor of the Networking Reception in both the printed and digital schedules.
  • Recognition as a sponsor in the conference app with logo.
  • Your promotional item or marketing collateral in each participant's event tote bag.
  • Logo and link on conference website home page through June 30, 2027.
  • Logo and link on waschoolcounselor.org website home page through June 30, 2027.
  • Monthly sponsor acknowledgments on WSVCA social media through March 2027.
  • Dedicated social media acknowledgment on February 26.

SILVER

$3,000

NAME BADGE
ONE AVAILABLE
  • Company logo alternating with the WVSCA logo on name badge lanyards given to 300+ conference attendees plus 50+ exhibit staff
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2027
  • Company logo and link on WVSCA website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027
TOTE BAG
ONE AVAILABLE
  • Exclusive company logo on conference tote bag along with the WVSCA logo, bag given to all 300+ attendees
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2027
  • Company logo and link on WVSCA website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027
PHOTO BOOTH
ONE AVAILABLE
  • Exclusive advertising space at the conference Photo Booth - signage will be visible at the Photo Booth for both conference days
  • Option to provide sponsor-branded props and signage for use in the Photo Booth
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2027
  • Company logo and link on WVSCA website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027
DAILY E-BLAST
ONE AVAILABLE
  • Exclusive sponsor of the Daily E-Blast to all event registrants.
  • Your logo in the header of each Daily E-Blast, one sent each day of the conference to registered participants (two emails total)
  • Your advertisement at the bottom of each Daily E-Blast, one sent each day of the conference to registered participants.
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations per day of conference.
  • Promotional item in the conference tote bag.
  • Company logo and link on conference website through June 30, 2027
  • Company logo and link on WVSCA website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027
CONFERENCE APP
ONE AVAILABLE
  • Exclusive advertising in the conference app (no other advertisers) with your artwork and links to your specified web pages
  • The conference app is accessible continuously after the conference, ensuring your ads are seen any time attendees access the app to retrieve session handouts or review other content
  • One push notification with sponsor message sent to all attendees on each day of the conference
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2027
  • Company logo and link on WVSCA website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027

Bronze

$2,000

THURSDAY AM Break
ONE AVAILABLE
  • Prominent logo signage at coffee stations on Thursday, February 25
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2027
  • Company logo and link on WVSCA website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027
FRIDAY AM Break
ONE AVAILABLE
  • Prominent logo signage at coffee stations on Friday, February 26
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2027
  • Company logo and link on WVSCA website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027
THURSDAY PM Break
ONE AVAILABLE
  • Prominent logo signage at snack stations on Thursday, February 25
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2027
  • Company logo and link on WVSCA website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027

COPPER

$1,000

LIMITED AVAILABILITY
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2027
  • Company logo, link, and description in conference app through November 30, 2027

EXHIBIT ONLY & ADD-ONS

Exhibit Table Only
  • 6 foot table and two chairs
  • Two days of exhibiting
  • One (1) exhibit staff registration
  • Listing as exhibitor on conference website and in conference app

$750

Electricity to Table

$299

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