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WVSCA Annual Conference
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Rooted In Resilience

FEBRUARY 25-26, 2027 • MORGANTOWN, WV

CALL FOR PROPOSALS

The West Virginia School Counselor Association is soliciting proposals for breakout sessions for our Annual Conference February 25-26, 2027 at the Morgantown Marriott in Morgantown, WV.

All sessions should promote evidence-based programs in the domains of academic, college and career readiness, and social/emotional development highlighting the latest techniques and practices in school counseling. Presentations need to showcase proven programs, current research, resources, or skills of value to K-12 counselors as well as district personnel, graduate students, and school counselor educators.

Proposals BY school counselors and FOR school counselors are often the most helpful and well-attended breakout sessions at the conference. We encourage you to share your story and give practical tips for school counseling!
IMPORTANT DATES

October 30, 2026
Call for Proposals Closes

November 18, 2026
Presenters Notified

January 1, 2027
Presenter Registration Deadline

January 29, 2027
Deadline to Update Presenter Profile in the Conference App

February 19, 2027
Deadline to Upload Slide Decks and Handouts to the Conference App

CALL FOR PROPOSALS FORM ELEMENTS
The following information is needed to complete your proposal:
  • Lead Presenter Name, Email, Phone
  • Lead Presenter CV (required by the WV Board of Examiners in Counseling)
  • Co-Presenter Name, Email, and Phone (if applicable)
  • Co-Presenter CV (if applicable)
  • Session Title
  • Session Description (max 300 words)
  • Program Level (elementary, middle, or high)
  • CEU Focus Areas (select all that apply)
  • WV Training Topics Addressed (select all that apply)
  • Learning Objectives (3)
PRESENTER GUIDELINES
  • The submissions collected from this Call for Proposals will be considered for breakout sessions only. We do not accept proposals for keynote speakers via the Call for Proposals.
  • Breakout sessions take place on February 26 and 27 and are 60 minutes long.
  • Presenters should plan to be available on any day for which the WVSCA assigns your session.
  • Proposal submission does not guarantee participation in the WVSCA Conference.
  • Under no circumstances may a breakout session be used as a place for direct promotion of products or services for sale. Sales pitches disguised as presentations will not be considered.
  • Should you wish to sell products or services, you must purchase exhibit space and confine promotions and sales to the exhibit area. Visit https://www.wvscaconference.org/sponsor for details.
  • At least one (1) presenter listed on the proposal must hold a master's degree in the subject area of the proposal.
  • All presenters must pay conference registration fees and register by the deadline of January 1, 2027. Selected presenters will be entitled to the reduced registration rate.
  • Only two presenters may appear on any proposal - one lead presenter and one co-presenter.
  • The reduced registration rate is limited to the maximum of two (2) presenters listed on the proposal.
  • The WVSCA does not pay ANY honoraria, speaker fees, or travel expenses to breakout session speakers. We hope the intangible benefits of being a part of our educational programming make the effort worthwhile for presenters.
  • Persons presenting at the conference are expected to use material and language that does not discriminate on the basis of gender, race, color, ethnicity, religion, physical ability, and/or sexual orientation.
PRESENTER RESPONSIBILITIES
  • The individual submitting the proposal is considered the primary contact and is expected to provide information and updates to any listed co-presenters.
  • All WVSCA Conference information and correspondence will be sent via email to the individual listed as the lead presenter only.
  • Presenters agree to abide by the terms of the copyright release in order to present.
  • Presenters agree to update their speaker profile in the conference app by January 29, 2027.
  • Presenters agree to provide their presentation materials electronically via the conference app by February 19, 2027.
  • Presenters agree to permit the WVSCA to provide their contact information to attendees. 
  • If your proposal is selected, the WVSCA reserves the right to revise presentation titles, reassign the selected track, and/or edit the program summary for promotional and program materials.
  • The WVSCA reserves the right to cancel a session based on noncompliance with the session guidelines. This includes, but is not limited to: failure to register, failure to submit the required information, presenter changes, etc.
CEUs are available for conference attendees.

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